Industrial Commercial Systems

Collecting monthly vendor lien waivers (200+ every month!)

In addition to submitting their own lien waiver to the GC, ICS has to collect lien waivers from their vendors.  Vendors that file a preliminary notice have to submit a Conditional Progress and Unconditional Progress Lien Waivers every month for the duration of a job. It’s difficult to keep track of all the vendors that submitted a pre-lien on a project, especially when a vendor doesn’t bill in a given month and ICS is billing for an average of 25-35 jobs every month.

Missing just one $0 lien waiver can and does put the payment on hold. When ICS has to manually track hundreds of lien waivers each month, it’s easy to see how a single waiver could get lost in the fold.

Eileen juggles everything that goes into a pay app. As ICS added more projects and began to expand, it meant more time was spent hounding their vendors to return timely lien waivers, instead of focusing on the bigger picture and growing the business strategically.  Requesting lien waivers from vendors could take up to an hour for each project, every month — now it only takes 5-10 minutes for every project every month.

A platform to request, track, and submit vendor lien waivers

After moving to Siteline, ICS reduced the time spent on collecting lien waivers by an entire day (8 hours!) every month. With Siteline, ICS can view lien waivers by project and by vendor to help stay organized. ICS can request a vendor lien waiver with the click of a button; the vendor then receives an email with a link to sign digitally in Siteline. All lien waivers (Conditional Progress, Unconditional Progress, Conditional Final and Unconditional Final) are automatically populated, saving time and reducing manual errors from filling in paperwork.

Siteline decreases the amount of time spent cross-checking so ICS can focus on the things that really matter, like growing their business. Between pay apps and lien waivers, Eileen reports saving 10 days per month.